How to use SwardOps
Everything you need to run your grounds operation from one place. Pick a topic, or jump to the FAQs.
Getting started
Set up your account and get your operation running in an afternoon.
Scheduling & operations
Plan the week, assign crews, track work as it happens and handle the unexpected.
- The schedule & assigning workBuild the week, drag jobs onto crews, and handle multi-crew days.
- Live board & mapSee who is where right now, including lone-worker last-seen positions.
- Urgent jobs & yellow slipsRaise a callout fast, and track defects that need rectifying.
- Incident reportingCrews log incidents from the field; the office is notified instantly.
Clients & getting paid
From first enquiry to a paid invoice — leads, customers, quotes and money.
- Leads, customers & sitesCapture enquiries, convert them to customers, and manage sites and contacts.
- Quotes & online acceptanceBuild a quote, send it, and let the customer accept it with one click.
- Services & recurring contractsDefine your services once, and let recurring contracts raise invoices automatically.
- Invoices & getting paidRaise invoices, take card payments online via Stripe, and sync to Xero.
- Debtors & chasing paymentSee who owes you what, and how overdue it is, at a glance.
Your team
Crews, staff, time, leave and compliance — everything people-related.
- Crews & staffAdd staff, set roles, group them into crews, and give them the mobile app.
- Timesheets & the crew day-viewCrews clock in by arriving on site; time rolls up into timesheets.
- Leave & coverStaff request leave, you approve it, and you get reminders before it starts.
- Compliance & certificatesTrack tickets and certificates, with reminders before they expire.
Equipment & spray
Machines, servicing, daily checks, spray records and COSHH.
Business, settings & billing
Reports, your company profile, integrations and your SwardOps subscription.
- Reports & profitabilitySee how the business and individual jobs are performing.
- Settings & your company profileYour yard, hours, rates, branding and notification preferences.
- Integrations: Stripe, Xero & GoCardlessConnect payments and accounting so money and books stay in sync.
- Your SwardOps subscriptionPlans, your trial, and managing your own billing.
The crew app
What your crew see and do on their phones.
For your customers
The pages your own customers see — quotes, invoices and enquiries.